The Rectorate of the University of Geneva has issued guidelines regarding professional travels in regions posing a security risk. These guidelines have been summarily translated below, but are not to supersede the French, more complete, version available here. Should you be interested in travelling to such a region and have trouble understanding the French guidelines, please contact the Rectorate immediately.
Your duties before undertaking your travel
It is advised to undertake the following actions as soon as possible before the beginning of your travel.
A. Inform yourself
You are expected to inform yourself thoroughly on the particular issues presented by your intended travel. A good place to start is to regularly check the following websites:
- Federal Department of Foreign Affairs (only in French, German or Italian);
- Ministry of Foreign Affairs of France (only in French).
Regarding sanitary risks, please also check the following websites:
- Geneva University Hospitals (only in French);
- Committee of Experts in Travel Medicine (only in French of German);
- World Health Organisation, especially the Weekly Epidemiological Record (WER) and Disease Outbreak News (DONs).
B. Inform your superior at Unige
You are to inform your superior or the person responsible for your project about your intention to travel and coordinate your preparation with them.
C. Evaluate the risks
The risk level has to be evaluated and discussed with your superior or the personal responsible for your project. The geographical maps made available by the Ministry of Foreign Affairs of France define dangerous regions by their estimated risk level:
- Green level = normal vigilance is expected;
- Yellow level = careful vigilance is expected;
- Orange level = travel to these regions is disadvised;
- Red level = travel to these regions is strongly disadvised.
Procedures according to risk level
According to the risk levels specified in the geographical maps made available by the Ministry of Foreign Affairs of France, the Rectorate has issued the following procedures:
The journey can be granted by the superior of the person responsible for the project. Normal caution to is nonetheless advised.
The journey can be granted by the superior of the person responsible for the project. Specific caution is advised according to the parameters of the destination.
Travel to these regions is generally denied. Exceptions can however be made in certain cases. The authorisation procedure is specified on the French version of this page.
Travel to these regions is generally denied. Exceptions can however be made in certain cases in favour of collaborators of Unige. The authorisation procedure is specified on the French version of this page.
Measures to be taken before any travel abroad
You are to prepare the travel adequately in accordance with your superior or the person responsible for your project. This includes, among other things:
- to make sure that your travel documents are valid for the whole duration of your travel;
- to subscribe to the appropriate insurances;
- to be up to date with the required vaccines;
- to fill out the information form that's available upon request.
You are also to stay informed during the stay and check on a regular basis the above-mentioned websites. Should the region's risk level in which you are travelling be updated, the corresponding procedure will be applicable immediately. This is also applicable if the journey is changed mid-course.
In case of an accident or of an emergency, you are to inform the superior, or the person responsible for your project without delay.